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Note    If you use a Microsoft Exchange Server account in Microsoft Outlook 2010, use the Automatic Replies feature. See Automatically reply to messages (formerly the Out of Office Assistant). This article is for all other email account types, such as Outlook.com (formerly Hotmail), POP3, and IMAP.

ShowHow can I tell if I am using a Microsoft Exchange Server account?

Click the File tab. Click Account Settings, and then click Account Settings. On the E-mail tab, the list of accounts indicates the type of each account. If Microsoft Exchange doesn’t appear, you are not using an Exchange Server account.

Example of an Exchange Account in the Account Settings dialog box

You can set up Outlook 2010 to send an automatic response to some or all of the people who send you email messages.

You can combine an Outlook email template with Outlook rules to reproduce the functionality of the Automatic Replies feature that is available only to Exchange Server accounts.

 Important    This functionality is available in Outlook 2010 beginning with Microsoft Office 2010 Service Pack 1.

Step 1: Create a message template

 Tip    Download a formal or informal out of office message template from Microsoft Office.com.

  1. On the Home tab, in the New group, click New E-mail.
  2. In the message body, type the message that you want to send as your automated reply.
  3. In the message window, click the File tab, and then click Save As.
  4. In the Save As dialog box, in the Save as type list, click Outlook Template (*.oft).
  5. In the File name box, type a name for your message template, and then click Save.

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Categories: Microsoft ,MS Office ,Software ,Software Troubleshooting ,Tips ,Tricks

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